October 3, 2019
Condo Board Meeting Rules — What You Need to Know
By LLCR Staff

Whether you’re planning on attending or running a condo board meeting, it’s crucial to have a grip on the rules.

Don’t worry—the Luxury Living team is here to break down everything you need to know about condo meeting rules.

Overview of Condo Board Meeting Rules

Condo board meetings designate a time and space for the association’s board of directors to manage the day-to-day administration of the condo association, such as the rules, regulations, and maintenance of housing development.

While specific condo board meeting rules depend on the community’s bylaws, there are standard expectations for any board meeting.

Condo board meetings must remain open to the members of the association unless it is a closed or “executive” meeting. These exclusive meetings are occasionally arranged to discuss more confidential matters, such as a legal issue or a homeowner’s financial status. 

Condo boards are always required to notify association members of meetings, often between seven and thirty days in advance. The notice should include an agenda of topics to be discussed.

During the board meeting, the agenda needs to be followed unless the governing documents provide an open forum during which new members may raise new business.

A member of the board is also required to keep minutes of each meeting and make those minutes available to HOA members.

Know What You Can Ask, Bring Up, Etc.

If you have an upcoming board meeting to attend, it’s helpful to know what’s appropriate to discuss beforehand.

One of the most important rules of thumb is sticking to the agenda. Make sure your questions and comments are relevant to the current discussion unless you’re provided an open forum at the end of the meeting.

Also, keep in mind that the board meeting is focused on more specific, day-to-day matters. if you have any concerns dealing with broader issues, such as rules of the association, or the annual budget, you can bring up these topics at the condo membership meeting.

Additional Resources 

If you’re an existing member of a condo association, don’t hesitate to reach out directly to your board for more clarity regarding the condo board meeting rules. You can also examine the association’s bylaws yourself if you feel comfortable.

A licensed broker is another excellent resource if you have questions or you’re still looking for the right condo. Connect with our experienced team today!

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